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Course Approval Form

The Course Approval Form is an integral part of the study abroad process.  

The Course Approval Form is used to indicate courses you are planning to take while abroad and is reviewed, approved, and submitted prior to your study abroad program.   

Course Approval: 

  • Is a collaborative effort between you, your Academic Advisor, Faculty Advisor, Department, College, and the Office of Education Abroad
  • Indicates the courses you intend to take abroad and their MTSU equivalencies
  • Allows you to know ahead of time what is a) offered abroad in the program you have selected, and b) exactly how that will transfer back to your degree
  • Indicates the credit earned abroad and the international credit conversion rate, if applicable
  • Should be completed early in the study abroad process
  • Is reviewed by the Office of Financial Aid to ensure you are taking courses considered required for your degree plan for the release of aid
Students should strive to ensure that all courses taken abroad are reviewed and approved prior to the completion of the program and issuing of the transcript.

Who needs to complete the Course Approval Form? 

  • Any student participating on a study abroad program offered by a Program Provider: USAC, CIEE, ISA, ISEP, CCSA, LAC 
  • Any student participating on a Non-Affiliated Program 
  • Any student participating on an MTSU Exchange Program  
The Course Approval Form is no longer required for students participating on an MTSU Signature Study Abroad Program (faculty-led) or for students on the COST student-teaching abroad program. 

Ideally, courses taken abroad should be required for the degree plan in some way.  Failure to take courses required for your degree plan may affect your financial aid (federal, state, and MTSU).  

Some programs may not have course listings available at the time of your program preapproval, especially exchange programs.  Please contact the Office of Education Abroad for guidance.   


Students will list the course(s) they plan to take abroad on the Course Approval Form and should schedule a time with their Academic Advisor to discuss these courses and ask to have the form completed.   

  • Students should meet with Office of Education Abroad staff to obtain information on the courses they intend to take abroad, including course description, credit hours, credit type/conversion, and lower-division or upper-division information. 
  • The Academic Advisor, Faculty Advisor, and/or Department Chair will complete the columns for MTSU Equivalency, MTSU degree requirements satisfied and sign the form. 
  • Please note: Students taking foreign language courses abroad must also meet with the World Languages, Literatures, & Cultures Department for review and approval of their intended courses.
  • Students should remember to complete the student portions of the form including name, program, credits, courses intended to take abroad, and financial aid, and sign/date the bottom of the form.  Office of Education Abroad staff can assist students when questions arise about these sections of the form. 

If you first meet with the Faculty Advisor and/or Department Chair, we also highly recommend you meet with your Academic Advisor as part of this process.  This is to ensure that all parties you work with for your degree plan are updated accordingly.   

The Course Approval Form may be submitted to the Office of Education Abroad at any time during the study abroad process but no later than the Pre-Departure Packet deadline. 

Any questions about the form can be directed to the Office of Education Abroad at, by phone (615) 898-5179, or you may inquire in person in Jones Hall rooms 151-155.