The Office of Education Abroad (OEA) appreciates your interest in developing an MTSU Signature education abroad program! We look forward to assisting you in what will be a richly rewarding opportunity, for both your own professional development and the academic development of MTSU students.
Faculty should first read through the MTSU Signature Education Abroad Program Handbook.
Questions about the MTSU Signature Education Abroad Program process, including information on third party providers that can assist you with logistics to accommodate your course, can be addressed to the Office of Education Abroad at any time. Contact: Melissa.Miller@mtsu.edu. Inquiries may also be presented to the Vice Provost for International Affairs, Dr. David Schmidt: David.Schmidt@mtsu.edu.
Faculty Links: Handbook, Applications
MTSU Signature Programs are:
- Short-term programs led by one or more MTSU faculty member
- MTSU courses specifically designed for the overseas location
- Designed to provide students with an academically enriching experience in the host country while providing culturally relevant excursions that support the academic experience
- Programs taught in English (with the exception of language credit programs)
- Generally 3-6 credit hours
MTSU Faculty-Led Programs are typically led during the summer term and are usually 3-4 weeks in duration but may be shorter or longer in length. Faculty can also choose to lead spring break or winter programs as well.
How to Begin
First read through the Faculty Led Handbook, the link is above. Meet with Dr. David Schmidt, Vice Provost for International Affairs, and Melissa Miller from the Office of Education Abroad, if you have questions.
When you are ready, click on the correct Program Proposal link above (new or renewing) and find the documents which need to be submitted for an MTSU Faculty-Led, Consortia Led, or Non-Academic group program.
Keep track of deadlines!
There are three program options listed below. All three, with supporting additional information, can be found in the Faculty Led Handbook under Section VI. Coordinating the Logistics on pages 9-10.
- MTSU Signature Program
Faculty leaders can choose to arrange all logistics on their own which is simply called an MTSU Signature Program. Faculty leaders who choose to go this route should set up an appointment with Dr. David Schmidt far in advance of the proposal deadline and consider using third-party customization, below, to help with organization, budget, and logistics.
- MTSU Signature Program, third-party customization
Faculty can consider working with an Office of Education Abroad approved affiliate third-party provider to organize the logistics of the program. This type of program is still called an MTSU Signature Program, you are just choosing a third-party provider to customize the details.
Our affiliates will develop competitively-priced customized programs in which the MTSU Faculty Leader retains the academic control of the program, but receives a great deal of support with arrangements including housing, classroom space, excursions, group transportation and airport pick-up, or even service-learning projects. The Student Program Fee may be slightly higher (not always), but the cost will be worth the time saved and the peace of mind having one organization and contact responsible, emergency support including 24/7 residential local staff, and one invoice to pay.
Please contact Melissa Miller for information on third-party providers.
- MTSU Consortia-Led Program
Faculty leaders may also choose to apply to teach on an affiliated consortia program such as CCSA. Interested faculty should contact the consortia directly to understand their individual application process and timeline, keeping in mind the internal MTSU proposal deadlines as well. MTSU faculty teaching on an affiliate consortia program must still submit a program proposal to MTSU.
Please contact Melissa Miller for information on affiliated consortia programs.
A timeline for a new MTSU Signature Program for Summer 2018 or Winter 2018-19 terms is available in the Faculty Led Handbook in Section III. Timeline, pages 2-4. Faculty who want to teach on a consortia program will have a different timeline with much earlier deadlines.
Faculty leaders will find more details regarding the following documents in the Budget packet (Appendix A) and Faculty Timeline section (Appendix B) of the Faculty Led handbook.
Questions about MTSU Signature Program budget may be directed to the Director of the Office of Education Abroad, Katherine Kovar or the Vice Provost for International Affairs, Dr. David Schmidt.
MTSU Signature Program budget and financial questions (how-to, including working with clearing accounts, questions about receipts and travel claims, etc...) can be directed to Katherine Kovar and/or the Director of Accounting Services, Ben Jones in the MTSU Business Department.Budget contacts
|Dr. David Schmidt, Vice Provost for International Affairs||David.Schmidt@mtsu.edu|
|Melissa Miller, Office of Education Abroad||Melissa.Miller@mtsu.edu|
|Ben Jones, Director, Accounting Services||Ben.Jones@mtsu.edu|
Travel Authorization Cover Letter
All out-of-country programs must have a cover page in addition to the travel authorization form.
- The cover page needs to be an explanation of why the faculty member is requesting permission to travel out of the country, showing benefits to the university and employee
- There should be signature lines at the bottom for the Department Chair, College Dean, Office of International Affairs Vice Provost (David Schmidt), Provost, and the President (Sidney A. McPhee) to sign
- The travel authorization form and all supporting documents should be attached
- Missing documents will delay the processing of the request
Interactive Budget Spreadsheet
The MTSU Signature Program interactive budget spreadsheet will assist with your program budget and allows the Office of Education Abroad to understand your full faculty and student program costs. The Office of Education Abroad will use your program budget sheet to calculate student overall costs in program estimates.
- You MUST type in the number of student participants at the top or the spreadsheet will not automatically calculate.
- Only the yellow boxes in column B will automatically calculate.
- It is not necessary to use this specific spreadsheet for the program proposal. Feel free to create your own in order to determine the five amounts requested in the proposal: FOC, FE, SPF, SOC, OPC - as long as you include the details with the proposal which shows how you determined these amounts.
- FOC, FE, SPF, SOC, OPC: The definitions of these are in the budget section of the Faculty Handbook, Appendix A, pages 15-2
We have provided a non-interactive budget example and budget templates, below, for your convenience.
Student Overall Cost Sheet, Template
The student overall cost sheet template can help create a cost estimate, per student, for your program.
Managing Your Program
Resources to help you manage your program can be found in the following downloads and links.
If you have questions or need additional assistance and/or resources, please contact Melissa Miller in the Office of Education Abroad.
Student Fee Payment Template
You can use this program fee payment form to help keep track of student payments to the MTSU Signature Program. Monitoring student program payments is the responsibility of the faculty leader.