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After You Apply

It is important to keep up with the continuing requirements of the study abroad process after you have applied for pre-approval and for your program. This is a time to continue to ask questions of the of the Office of Education Abroad, the Program Provider or Exchange, or your Faculty Director.  Please monitor your MTSU email during this time for updates. 

Use this guide to help you through this stage of the education abroad process.  
 
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Button - Travel & Airfare    


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The MTSU Office of Education Abroad Pathway Packet is a set of documents that you will complete closer to your program term. 

The documents include: Education Abroad fee $50, Course Approval Form, iNext insurance fee (if applicable), a medical surrogacy form, and other documents.  You will access these documents by logging into our website as you did for the pre-approval process.  

 All documentation can either be completed online (online portion), or on paper and and uploaded to your portal online, providing you with the ultimate flexibility for submitting them by the deadline. 
 
  • We will email you - via your MTSU email address - once your Pathway Packet is available in your online portal 
  • Pathway Packets are typically available 3-4 weeks prior to the deadline 
Please contact us if you have any questions about the Pathway Packet.

Please note:
The Course Approval Form is technically part of the Pathway Packet.  Because of the importance of ensuring courses you take abroad are required for your degree plan, you have access to the Course Approval Form at all times on our website or by asking us for a copy. 

Please see information about the Course Approval Form, below. 


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The Course Approval Form lists the courses the student intends to take abroad and their MTSU equivalencies.  Not only does it help the student determine what courses are available on their selected program, it shows exactly how those courses will transfer back to the degree plan.  Since financial aid is tied to required courses (on campus and abroad), this is an integral part of the education abroad process.  Further, it ensures that students do not take courses that will unnecessarily extend their plan of study. 

The Course Approval Form is a collaborative effort between multiple parties/Departments on campus. 

The Course Approval Form is best completed as early in the education abroad process as possible.  It can be submitted to the Office of Education Abroad early at any time, but must be submitted no later than the Pathway Packet deadline. 

For additional information on the Course Approval Form and a downloadable copy of the form, please see the Course Approval Form page on our website. 

Related links: 
Link: Course Approval Form - Information & Download
Link: Dates & Deadlines


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Divider - Scholarships
Scholarships are available for education abroad programs and students are encouraged to seek out and apply to more than one. 

Awards are available for short-term (spring break, summer) and long-term (semester, academic year) programs.  The MTSU Office of Education Abroad offers scholarships and grants that may be used in conjunction with others earned.  Other scholarships include those offered by program providers, governmental agencies, and other MTSU colleges such as the Jones College of Business and Honors College. 

Many scholarships have early deadlines, all deadlines will vary.  You are welcome to discuss scholarships in advising if you would like assistance identifying those that may apply to you/your selected program.  

Please review additional information on scholarships on our scholarships page.  

Related links: 
Link: Scholarships

Link: Dates & Deadlines


Getting Started - Deadlines
The education abroad process contains important dates and deadlines that are essential to your success. 

At this point in the process you should be aware of, and meeting, deadlines for:
 
  • Pathway Packet 
  • Additional program application materials, if any 
  • Deadlines set by your Program Provider, Faculty Director, or Exchange 
  • Program payments 
  • Financial Aid  
  • Visa (if applicable)
  • Scholarships
  • Office of Education Abroad Pre-Departure Orientation 
  • Course registration 
All MTSU Office of Education Abroad dates & deadlines will be sent to you via email or are available on our website.

We recommend adding dates and deadlines to your calendar early in the process to stay organized. 

Please use the link below to review Office of Education Abroad dates and deadlines. 

Link: Dates & Deadlines


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The MTSU Office of Education Abroad Pre-Departure Orientation is a mandatory orientation for all education abroad students.   

It is designed to inform students of a variety of education abroad issues including course registration, transcripts, visas, health, and academics abroad.  The orientation also gives students to meet others who are in the same program, touch base with the Faculty Director (if applicable), and learn about related subjects such as travel, packing, and cell phones abroad.  

There will be one Pre-Departure Orientation prior to each study abroad term.  Orientation dates are planned far in advance and can be found on our website under the Dates & Deadlines section.  The Pre-Departure Orientation date for your chosen program will also be in your Office of Education Abroad pre-approval email. Students who fail to attend the Pre-Departure Orientation may not study abroad. 

Related links: 
Link: Dates & Deadlines


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A visa is official permission to enter a country that is granted by that country's government.  Visa requirements differ from country to country, and not all study abroad students will require a visa.  A general guideline is that if your study abroad program (including internships) is longer than 90 days you will need a student visa for that country.  Some short-term programs, such as those in Brazil or Russia, may also require a visa.  Most summer programs do not. 

Other visa information:
 
  • You must have a passport to apply for a visa
  • Visa instructions provided by the program provider, host university, and embassy/consulate must be followed very carefully 
  • You may be required to submit your application in person and/or attend an in-person interview at the consulate 
  • Most visas have fees associated with them

Students can research visa requirements for each country by inquiring with the Faculty Director, your program provider, or researching on your own online.  Program Providers offer visa assistance and we encourage all students on provider programs to take advantage of this service. 

It is the student's responsibility to determine whether or not the chosen study abroad country requires a visa.  The Office of Education Abroad may be able to assist minimally with the visa process.  Please contact us if you would like assistance. 

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Most information regarding travel and airfare to your chosen study abroad country can be found through an online search.  Program providers and Faculty Directors can also assist with questions you may have about travel and airfare. 

Travel abroad is a topic discussed at the Pre-Departure Orientation as well. 

Below are some links we recommend.   
 
The U.S. Department of State website provides a wealth of information for international travel.  
Link: U.S. Department of State International Travel 
Competitive airfare can be found at the following sites: 
The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Benefits include receiving safety conditions about your country of travel and providing a way for the U.S. Embassy to contact you in case of an emergency.  This is an optional and free service. 

Link: STEP program